Application deadline
August 25, 2023
Controller / Accountant
Part time

PeaceGeeks is hiring a part-time controller or accountant to manage the organization’s grant compliance, bookkeeping, payroll, accounts payable and accounts receivables, while ensuring financial reports and tax filings are prepared in a timely manner. 

The Role

The Accountant will ensure smooth operations of PeaceGeeks’ core operational finances. The Accountant will also work with the Project Managers for regular communications on project finances for grants.

The accountant must demonstrate attention to detail and good record-keeping skills to meet provincial and federal tax and nonprofit regulations. This position also requires outstanding communication skills for working positively and proactively with our small team, management and board members, plus vendors, and donors as needed.

Tasks & Resposibilities

Reporting to the CEO, the Controller/Accountant is responsible for the following:

Baseline Financial Accounting

  • Filing all financial and compliance reports on time to appropriate government entities for PeaceGeeks Society and PeaceGeeks International
  • Processing payroll and remittances to the CRA
  • Preparing quarterly financial statements for review of the PeaceGeeks Board of Directors using deferral method under Canadian GAAP
  • Reconciliation and analysis of balance sheet and related profit and loss accounts
  • Preparing annual tax returns for both PeaceGeeks Society (not-for-profit entity) and PeaceGeeks International (charity)

Organizational Accounting

  • Preparing the budget-to-actuals for PeaceGeeks projects and PeaceGeeks core operations
  • Preparing high-level financial dashboards, summarizing financial performance at an individual project level and explaining key variances, for use by PeaceGeeks’ leadership and Board of Directors
  • Handling the Accounts Payable function for all local expenses
  • Supporting the collection of Accounts Receivable
  • Performing bank transfers
  • Processing bi-weekly payroll
  • Lead or assist decision support investigation, analysis and reporting as pertinent financial matters arise
  • Liaise with external business partners and other departments to coordinate required information and resolve discrepancies
  • Prepare working papers for external audits
  • Prepare cash flow statements for supporting upcoming project and organizational spending

Accounting Processes

  • Configuring our accounting software (Quickbooks, Receipt Bank) to automate accounting workflows
  • Reviewing PeaceGeeks’ expense reporting practices, as well as other internal controls and processes, and making recommendations to strengthen those practices (and implementing recommendations)
  • Assist with projects, such as accounting system enhancements or productivity improvement initiatives
  • Advising on various accounting and tax matters

Project Accounting

  • Reviewing contribution agreements, advising on the setup of processes and tools for the collection of appropriate supporting documentation 
  • Preparing financial reports for all funders based on funder-specific reporting requirements including:
  • Quarterly or annual reporting to our funding bodies to support the monthly preparation of project financials for PeaceGeeks using the restricted fund method including:
  • Allocating expenses to the correct donor and budget line in compliance with the corresponding funding agreements
  • Ensuring that costs which are allocated across multiple projects are done correctly
  • Ensuring that all supporting documentations are available and in compliance with donor requirements
  • Ensuring the amortization of funding revenue to each project is complete and accurate 
  • Approving financial transfer requests to our Jordan office based on established processes
  • Monitoring Jordan payroll, expenses, and exchange rates to ensure that monthly financials are reconciled and comply with the terms of Contribution Agreements
  • Monitoring cost increases that require formal approval from funders and ensuring approvals as needed
  • Conducting monthly financials reviews with project managers on all allocations

Other Skills

  • Strong written and oral communication skills to explain financial concepts concisely and clearly to a non-sophisticated audience

What you'll bring to it
  • CPA or equivalent Canadian accounting designation
  • 4+ years of experience in a similar role
  • Experience with Not-for-Profit accounting standards 
  • Familiarity with international nonprofit accounting is an asset
  • Demonstrated ability to conduct accounting or tax research as necessary
  • Sound knowledge of CRA requirements to maintain charitable status
  • Experience using QuickBooks Online
  • Proficiency in Microsoft Excel
  • Excellent organizational and communication skills
  • Ability to handle confidential information and maintain the highest ethical standards
  • Ability to communicate proactively with stakeholders at various levels across Canada and in Jordan
  • Strong ability to communicate complex financial topics to senior staff
  • Strategic thinking and exceptional problem-solving skills to balance short term requirements with long term organizational goals
  • Excellent attention to detail and accuracy
Compensation & Benefits
  • Salary range, depending on experience, 50,000/year with a generous vacation and wellness package.
  • PeaceGeeks offers a generous fully-funded supplemental health plan, flexible hours, vacation, sick and wellness days.
  • You will be supporting a purposeful project that will impact the entire organization and its local and global partners
  • You get to collaborate and network with our diverse and amazing team of staff and volunteers
  • We offer personal and professional development opportunities and goal setting, with possibilities for mentorship, and learning in other areas of the organization
  • You will be playing an instrumental role in a fast growing non-profit organization and contributing to us reaching the ambitious, value-driven goals of our 2021-2024 strategic plan, and gaining practical experience and insight on the impact of tech on forced migration and peacebuilding

This is a remote-first position, with the option for hybrid (part-time in the office) work and occasional in-person team work days. We will prioritize applicants located near Vancouver, though there is the possibility for ongoing remote work for Geeks based outside of Vancouver with the expectation that they will fund their own travel to Vancouver for in-person team meetings 2-4 times a month.

Our office is at Green Lamp, 410 West Georgia Street, Vancouver BC.

Time Commitment

This is a permanent part-time position working 2.5 days, or 20 hours per week. The position will remain open until filled.

Diversity, equity, and inclusion in Peacegeeks
PeaceGeeks is an equal opportunity employer. We are committed to embracing and building a team that represents a variety of cultures, backgrounds, perspectives, and skills. As with our mission to promote safe and peaceful communities, we at PeaceGeeks believe that diversity, equity, and inclusion make us stronger, whether that’s in our staff or in the communities where we work. We encourage individuals from equity-seeking communities to apply, including but certainly not limited to immigrants, women, racialized and Indigenous people, people with disabilities, and people of all sexual orientations and gender identities.
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