Peacegeeks

Opportunity

PeaceGeeks is hiring a part-time (10 hours/week) controller or accountant to manage the organization’s grant compliance, bookkeeping, payroll, accounts payable and accounts receivables, while ensuring financial reports and tax filings are prepared in a timely manner.

The Role

The Accountant will ensure smooth operations of PeaceGeeks’ core operational finances. The Accountant will also work with the Project Managers for regular communications on project finances for grants.

The accountant must demonstrate attention to detail and good record-keeping skills to meet provincial and federal tax and nonprofit regulations. This position also requires outstanding communication skills for working positively and proactively with our small team, management and board members, plus vendors, and donors as needed.

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Tasks & Responsibilities

Reporting to the CEO, the Controller/Accountant is responsible for the following:

Baseline Financial Accounting

Filing all financial and compliance reports on time to appropriate government entities for PeaceGeeks Society and PeaceGeeks International
Processing payroll and remittances to the CRA
Preparing quarterly financial statements for review of the PeaceGeeks Board of Directors using deferral method under Canadian GAAP
Reconciliation and analysis of balance sheet and related profit and loss accounts
Preparing annual tax returns for both PeaceGeeks Society (not-for-profit entity) and PeaceGeeks International (charity)

Organizational Accounting

Preparing the budget-to-actuals for PeaceGeeks projects and PeaceGeeks core operations
Preparing high-level financial dashboards, summarizing financial performance at an individual project level and explaining key variances, for use by PeaceGeeks’ leadership and Board of Directors
Handling the Accounts Payable function for all local expenses
Supporting the collection of Accounts Receivable
Performing bank transfers
Processing bi-weekly payroll
Lead or assist decision support investigation, analysis and reporting as pertinent financial matters arise
Liaise with external business partners and other departments to coordinate required information and resolve discrepancies
Prepare working papers for external audits
Prepare cash flow statements for supporting upcoming project and organizational spending

Accounting Processes

Configuring our accounting software (Quickbooks, Receipt Bank) to automate accounting workflows
Reviewing PeaceGeeks’ expense reporting practices, as well as other internal controls and processes, and making recommendations to strengthen those practices (and implementing recommendations)
Assist with projects, such as accounting system enhancements or productivity improvement initiatives
Advising on various accounting and tax matters

Project Accounting

Reviewing contribution agreements, advising on the setup of processes and tools for the collection of appropriate supporting documentation
Preparing financial reports for all funders based on funder-specific reporting requirements including:
Quarterly or annual reporting to our funding bodies to support the monthly preparation of project financials for PeaceGeeks using the restricted fund method including:
Allocating expenses to the correct donor and budget line in compliance with the corresponding funding agreements
Ensuring that costs which are allocated across multiple projects are done correctly
Ensuring that all supporting documentations are available and in compliance with donor requirements
Ensuring the amortization of funding revenue to each project is complete and accurate
Approving financial transfer requests to our Jordan office based on established processes
Monitoring Jordan payroll, expenses, and exchange rates to ensure that monthly financials are reconciled and comply with the terms of Contribution Agreements
Monitoring cost increases that require formal approval from funders and ensuring approvals as needed
Conducting monthly financials reviews with project managers on all allocations

Other Skills

Strong written and oral communication skills to explain financial concepts concisely and clearly to a non-sophisticated audience

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What you'll bring to it

CPA or equivalent Canadian accounting designation
4+ years of experience in a similar role
Experience with Not-for-Profit accounting standards
Familiarity with international nonprofit accounting is an asset
Demonstrated ability to conduct accounting or tax research as necessary
Sound knowledge of CRA requirements to maintain charitable status
Experience using QuickBooks Online
Proficiency in Microsoft Excel
Excellent organizational and communication skills
Ability to handle confidential information and maintain the highest ethical standards
Ability to communicate proactively with stakeholders at various levels across Canada and in Jordan
Strong ability to communicate complex financial topics to senior staff
Strategic thinking and exceptional problem-solving skills to balance short term requirements with long term organizational goals
Excellent attention to detail and accuracy

Compensation & Benefits

You will be supporting a purposeful project that will impact the entire organization and its local and global partners
You get to collaborate and network with our diverse and amazing team of staff and volunteers
You will be playing an instrumental role in a fast growing non-profit organization and contributing to us reaching the ambitious, value-driven goals of our 2025-2028 strategic plan, and gaining practical experience and insight on the impact of tech on forced migration and peacebuilding

Location

PeaceGeeks offers a hybrid work option, whereby our staff is primarily remote. When needed or desired, we congregate at our office in Greenlamp, 410 W. Georgia St. in Vancouver. This position has the flexibility to be remote, or work from the office as desired.

Our office is at Green Lamp, 410 West Georgia Street, Vancouver BC.

Diversity, equity, and inclusion in PeaceGeeks

PeaceGeeks is an equal opportunity employer. We are committed to embracing and building a team that represents a variety of cultures, backgrounds, perspectives, and skills. As with our mission to promote safe and peaceful communities, we at PeaceGeeks believe that diversity, equity, and inclusion make us stronger, whether that’s in our staff or in the communities where we work. We encourage individuals from equity-seeking communities to apply, including but certainly not limited to immigrants, women, racialized and Indigenous people, people with disabilities, and people of all sexual orientations and gender identities.